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  • MEMS 2.0 Use cases
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Use Case Titles

  1. Technology provider designs or adapts Education management system based on outcomes data technical standard

  2. Provider conducts internal program evaluation

  3. Provider submits outcomes data to an Accreditor outcomes database

  4. Accreditor sends outcomes data to a Research group outcomes database

  5. Researcher or Research Group examines outcomes data looking for trends or to answer specific research questions
  6. Provider or Researcher submits data to a Research Group outcomes database

Key People and Systems (Actors)

AccreditorAn organization that accredits Providers of a particular type of CE. 
Accreditor Outcomes Database  A system that compiles outcomes data from multiple Providers.
Education Management System A system that Providers use to manage some aspect of their educational program.  A provider may have multiple education management systems that manage different aspects of the program (registration, evaluation, online learning, transcripts, etc.). An Education Management System may be paper based.
Health professional
certification body
An organization that monitors health care professionals, requiring them to participate in continuing education to maintain licensure or certification.
LearnerThe health care professional who undertakes continuing education to improve competence, performance, or patient outcomes, and to maintain licensure or certification.
ProviderAn organization that designs and delivers continuing education.
Provider Outcomes Database A system that compiles outcomes data from multiple Education Management Systems.
Regulator A government organization that regulates industry.  Regulators may implement programs that require industry to support CE and submit outcomes data.
ResearcherAn individual or group of individuals interested in performing education research based on one or more activities or programs. Researchers do not necessarily represent a Provider, Accreditor, or Supporter.
Research group A group of organizations interested in performing education research based on multiple activities or programs.
Research group outcomes databaseA system that compiles outcomes data from multiple accreditors. 
Supporter An organization that provides funding to Providers. 
Technology provider An organization that develops education management systems or related technologies. 

Key concepts

ActivityA continuing educational intervention offered by a Provider to Learners. An activity may be only one event (a single lecture or online learning module) or an organized set of events that address one topic. 
ProgramAll the activities offered by a Provider.
Outcomes data Evaluation data for an activity. 
BlueprintA regulator document indicating the content that should be included in a CE activity intended to address a regulatory need. 

Use case title
Author
Organization

ID

MEMS2-1

Title

Technology provider designs or adapts Education management system based on outcomes data technical standards and/or blueprint

Actors

Technology provider

Education management system

Provider

Trigger event

Technology provider sees opportunity or need for a new/adapted Education management system 

OR

Provider requests new/adapted Education management system

Success end condition

An education management system exists that is capable of collecting and/or transmitting outcomes data in a format conformant with or based on technical standards.

Assumptions

Outcomes data technical standards are published and accessible to the Technology provider

Description

Technology provider downloads outcomes data technical standards, blueprint, and any related technical standards.

IF the Technology provider is building a new system, the Technology provider designs the new Education management system in a way that ensures the data collected is conformant with technical standards for outcomes data. The Technology provider also designs the system to ensure that it can connect activities to a blueprint when needed.

IF the Technology provider is adapting an existing Education management system, the Technology provider compares the outcomes data technical standard to the existing data fields collected and makes changes necessary to ensure that data collected is conformant with outcomes data technical standards. The Technology provider may adapt the system to ensure that it can connect activities to a blueprint when needed.

AND/OR

Technology provider develops a mechanism for exporting data from the Education management system that is conformant with or based on outcomes data technical standards.

Transaction

-

Exceptions

If the standard is implemented incorrectly, the Education management system may not be able to provide outcomes data to accreditors and others.

Potential Standards

MEMS 2.0

ID

MEMS2-2

Title

Provider conducts internal program evaluation

Actors

Provider

Education management system(s)

Provider outcomes database

Trigger event

This could be triggered by an accreditation review cycle or by internal policies and initiatives requiring program evaluation.

Success end condition

The Provider is able to see outcomes data for their entire program and use that data to answer questions about the size, scope, and impact of the program.

Assumptions

Education management systems can export outcomes data for review.

Description

The Provider accesses one or more Education management systems.

OR

The Provider exports outcomes data from the Education management system and imports it to the Provider outcomes database.

OR

The Education management system transfers outcomes data to a Provider outcomes database for analysis.

AND

The Provider reviews outcomes data in the system to answer questions about the size, scope, and impact of the program.

Transaction

Transfer of outcomes data from the Education management system to a central system.

Exceptions

The Provider is unable to review a complete set of outcomes data.

Potential Standards

MEMS 2.0

ID

MEMS2-3

Title

Provider submits outcomes data to an Accreditor outcomes database

Actors

Provider

Accreditor outcomes database

Education management system

Provider outcomes database

Trigger event

A point in the accreditation review cycle may require submission of data to the Accreditor.

Success end condition

The Accreditor outcomes database contains the Providers outcomes data.

Assumptions

The Provider, the Education management system, or the Provider outcomes database has appropriate access to send data to the Accreditor outcomes database.

The Education management system collects outcomes data sufficient to address Accreditor requirements.

IF the outcomes data is imported, the Education management system or Provider outcomes database must export data conformant to technical standards for outcomes data.

IF the Education management system or Provider outcomes database transfers data electronically, it must do so in a manner conformant with technical standards for outcomes data and with communication standards set by the Accreditor.

Description

The Education management system or the Provider outcomes database transfers outcomes data to the Accreditor outcomes database electronically.

OR

The Provider logs into the Accreditor outcomes database.

The Provider enters outcomes data into the Accreditor outcomes database manually.

OR

The Provider uploads outcomes data to the Accreditor outcomes database.

Transaction

Transfer of outcomes data from Education management system or Provider outcomes database to Outcomes database

Exceptions

The Outcomes database does not include complete data for the Provider.

Potential Standards

MEMS 2.0

Web services standards for data transfer

ID

MEMS2-4

Title

Accreditor sends outcomes data to a Research group outcomes database

Actors

Accreditor

Accreditor outcomes database

Research group outcomes database

Research group

Trigger event

An interest or requirement to bring together data from multiple accreditation systems. For example, the FDA ER/LA REMS.

Success end condition

The Research group outcomes database contains the outcomes data collected by the Accreditor.

Assumptions

The Accreditor outcomes database has appropriate access to provide data to the Research group outcomes database.

IF the outcomes data is imported, the Accreditor outcomes database must export data conformant to technical standards for outcomes data.

IF the Accreditor outcomes database transfers data electronically, it must do so in a manner conformant with technical standards for outcomes data and with communication standards agreed upon with the Research group.

Description

The Accreditor outcomes database transfers outcomes data to the Research group outcomes database electronically.

OR

The Accreditor logs into the Research group outcomes database.

The Accreditor enters outcomes data into the Research group outcomes database manually.

OR

The Accreditor uploads outcomes data to the Research group outcomes database.

Transaction

Transfer of outcomes data from Accreditor outcomes database to Research group outcomes database

Exceptions

The Research group outcomes database does not include complete data for the Accreditor.

Potential Standards

MEMS 2.0

Web services standards for data transfer

ID

MEMS2-5

Title

Researcher or Research Group examines outcomes data looking for trends or to answer specific research questions

Actors

Researcher

Research group

Research group outcomes database

Provider outcomes database

Accreditor outcomes database

Trigger event

Regulator requires report on outcomes data, or a Researcher or Research group poses a research question related to outcomes data. For example, how many activities related to REMS X are offered in each relevant health profession? 

Success end condition

The Researcher or Research group is able to answer the research question.

Assumptions

The Researcher or Research group has access to the Provider outcomes database, the Accreditor outcomes database, or the Research group outcomes database.

The group making data available has policies and processes in place for determining when to grant researcher requests for data. (If the group has policies prohibiting such access, this use case would not be applicable.)

Description

The Researcher or Research group selects a subset of outcomes data to research (i.e. data for a particular profession or set of professions, for a particular time range, etc).

The Researcher or Research group requests to view trend data for a particular data field or set of data fields.

The Provider, Accreditor, or Research Group outcomes database compiles the data requested in the search and performs any calculations necessary.

The Provider Accreditor, or Research Group outcomes database presents the data to the Researcher or Research group.

Transaction

-

Exceptions

The Researcher or Research group is unable to answer the research question.

Potential Standards

 

ID

MEMS2-6

Title

Provider or Researcher sends outcomes data to a Research group outcomes database

Actors

Provider

Researcher

Provider outcomes database

Education management system

Research group outcomes database

Research group

Trigger event

An interest or requirement to bring together data from multiple providers or researchers. For example, the FDA ER/LA REMS.

Success end condition

The Research group outcomes database contains the outcomes data collected by the Provider or Researcher.

Assumptions

The Provider or Researcher outcomes database or Education management system has appropriate access to send data to the Research group outcomes database.

IF the outcomes data is imported, the Provider/Researcher outcomes database or education management system must export data conformant to technical standards for outcomes data.

IF the Provider/Researcher outcomes database transfers data electronically, it must do so in a manner conformant with technical standards for outcomes data and with communication standards agreed upon with the Research group.

Description

The Education management system or the Provider/Researcher outcomes database transfers outcomes data to the Research group outcomes database electronically.

OR

The Provider/Researcher logs into the Research group outcomes database.

The Provider/Researcher enters outcomes data into the Research group outcomes database manually.

OR

The Provider/Researcher uploads outcomes data to the Research group outcomes database.

Transaction

Transfer of outcomes data from Provider/Researcher outcomes database or Education Management System to Research group outcomes database

Exceptions

The Research group outcomes database does not include complete data for the Provider/Researcher.

Potential Standards

MEMS 2.0

Web services standards for data transfer

 

 

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