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Meeting Information


January 28, 2015


8 PST/10 CST/11 EST 

Call in Number

USA: 602-333-0021

Participant code



Attending: Amy Opalek, Chair; Prasad Chodavarapu, Editor; Kevin Clauson, Jyothi Holla, Jim Jahrling, Scott Kroyer, Kirke Lawton, Purvi Maniar, Alex Minkofsky, Kate Reilly, Brenda Ruff, Valerie Smothers, and Cyndi Streun.

Agenda Items

1 Professional Profile business

A Review minutes of December 2014 meeting

The minutes were accepted as submitted. 

B Review changes to spec for DisciplinaryInfo

Valerie mentioned version 1.9 includes all the major changes to the licensure and disciplinary information sections.  Prasad created a CodeDescriptionType data type that is used for elements that use a code and a description of the code to convey meaning. On page 41 Certification Status, doesn’t yet reflect decisions from the last call yet; it was decided to add certified but clinically inactive.  This reflects decision to take out active and add certified to certification status and certificate status.  CertificateIssuancesStatus on page 50 “Not Certified” has been removed. 

On page 53 changes were made to the data model for license.  License number availability was added because FSMB noted sometimes they don’t have license number. The new element indicates whether the license number is available, confidential or unknown.  License category indicates the category of license, for example, full, temporary or training license.  A section was added for License notices.

Under DisciplinaryInfo, there was a new BoardOrderBasis element added under BoardOrder. BoardOrderBasis describes the basis for the board order as both a code and a description.  NoticeOrAction was removed.  BoardAction is a sub element of BoardOrder. There can be multiple actions.  DisciplinaryEntity now has a DisciplinaryEntityCode element that provides identification of disciplinary entities and the board they come from.  A DisciplinaryEntityName element was added as well.  On page 72 under BoardAction there are now BoardAppeals and BoardAppeal elements with multiple actions.  On page 80, there is now a boardActionID attribute and a description of the board action that uses the code description data type. There is also a Prejudicial element that indicates if the action was prejudicial.  BoardAppeals are now located within the action.  Minor edits were made on page 87 to BoardAppeal and appeal ID to distinguish that ID from other ID’s. 

Prasad mentioned the CertificationIssuanceStatus values still needed to be updated.  Valerie noted some changes had already been implemented.  She referenced page 5 for a list of all name changes made that related to certification.  Valerie asked if there was consensus on Certified but Clinically Inactive.  Hearing no objections, Valerie and Prasad will add that element.  Amy thanked Valerie, Prasad and Cyndi for making the specification more usable. 

C Review proposed definition of RecognitionOrganization (to replace CertificationOrganization)
Recognition Organization – the organization accrediting, certifying, or otherwise recognizing the certifying board.

Amy mentioned this was discussed briefly on the last call with some confusion over the name.  Prasad asked whether someone could specify multiple agency accreditations.  Amy answered yes there is a minimum of zero and no maximum.  Valerie added in the Nursing and Pharmacy professions they are accredited rather than certified; in some cases boards are accredited by multiple entities and therefore we wanted to support coding that.  Prasad noted the current specification wouldn’t allow that.  Valerie explained you would have multiple instances of the same thing.  Amy agreed and thought for clarity, it would be best to repeat the element if you have more than one.  Valerie will send an email to the working group asking for feedback. If we have consensus, the change will be included in the specification.  Kevin agreed from a Pharmacy perspective the change would make the standard more versatile.  

D Revisit CertificateIssuanceStatus vocabulary

Valerie mentioned the proposed rank within faculty appointment was on listed on page 102.  This was defined by a list of values, including standard things such as Associate Professor, Assistant Professor.  Some of our Australian colleagues had different ranks such as Reader that were discussed; the list was becoming complex.  A restricted vocabulary might not be as helpful in terms of a global standard.  Amy agreed the categories are not consistent for international cases.  Kevin commented that the representation of different faculty tracks is becoming more common in the US.   

Valerie noted in other specifications we provide a source and ID to point to existing vocabulary.  If we allow organizations to point to their vocabulary, it will take the burden off our plate.  She added Source and ID are usually optional.  Kevin agreed that was a reasonable approach.  Amy agreed to have the specification point to an authoritative coding system.  Kirke commented the list they use comes from the AAMC.  Kevin commented that the NIH ERA (electronic research administration) system may already have something defined.  He suggested redirecting to the ERA nomenclature system to populate so as to not re-invent terminology.  Valerie will investigate further and report back to the group.  Amy will add that discussion to the agenda for the next meeting on March 12. 

In other business, Valerie noted that registration for the annual meeting is live and she encouraged everyone to attend if they could.  Abstract selection has begun.

2 Activity Report business

Activity report business was deferred.


Action Items

  • Valerie will email the working group regarding the following two changes and request their feedback. If no feedback is received within a week, we will consider the changes accepted.
    • Adding Certified but Clinically Inactive to the schema and specification values for CertificationStatus and CertificateStatus.
    • Replacing CertificationOrganization with RecognitionOrganization (The organization accrediting, certifying, or otherwise recognizing the certifying board.)
  • Valerie will investigate the NIH ERA nomenclature used for faculty rank.


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