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Electronic educational portfolio system. These use cases deal with eFolios

Learner

An individual engaged in academic study at an institution.

Administrator

Institution staff responsible for managing the transfer of student data to graduate/residency programs and researchers.

eFolio

Local portfolio system

A local electronic portfolio system hosted and managed by academic institutions. an academic institution.

eFolio

A central electronic educational portfolio system. 

Graduate Program Director

The individual who directs a program for post-graduate training in a clinical specialty (i.e. residency).

Graduate Program System

A system that manages data related to applications for admission to the graduate program.

Researcher

An individual who examines educational data looking for patterns or trends.

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ID

EDTR 3

Title

Learner Extracts Educational Trajectory Data

Actors

Learner, Local portfolio system, eFolio system, Administrator

Trigger event

A Learner requests a copy of his educational trajectory data

Sucess end condition

The Learner has a copy of his educational trajectory data for personal use. The Learner may choose to send this data to a graduate program or import it into another system in the event of a transfer.

Assumptions

An eFolio system has access to the learner's educational trajectory data and is capable of transmitting the data.

OR
The Learner's school has an eFolio a Local portfolio system that has educational trajectory data and is capable of exporting the data.

Description

The Learner logs into the eFolio system and views his data.
The Learner selects an option to export educational trajectory data from the eFolio system.
The eFolio system provides a data file for the Learner to download.
OR
The Learner sends the Administrator a request for a data copy of his Educational Trajectory Data.
The Administrator extracts the appropriate data from the institution's eFolio systems Local porfolio system.
The Administrator sends the data to the Learner.

Transaction

Downloading educational trajectory data.

Exceptions

The system cannot export the data for download. (data is unavailable, corrupted, etc).

Potential Standards

Educational Trajectory Data

Priority

HIGH

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ID

EDTR 2

Title

Graduate Program Director Requests Educational Trajectory Data

Actors

Learner, Administrator, eFolio  eFolio system, Graduate program system, Graduate Program Director

Trigger event

A Graduate Program Director requests educational trajectory data from a medical school for a Learner who is an applicant to the graduate program.

Sucess end condition

Educational trajectory data is transferred to the graduate program system and can be accessed by the Graduate Program Director.

Assumptions

The Learner's school has an An eFolio system that has access to the learner's educational trajectory data and is capable of exporting transmitting the data.

The graduate program has a system capable of importing educational trajectory data and presenting it to the Graduate Program Director.

Description

An Administrator The eFolio system receives the Graduate Program Director's request for the Learner's educational trajectory data.
The Administrator contacts the The eFolio system obtains authorization from the Learner to request permission to send the Learner's educational trajectory data to the graduate program.
The Learner releases the authorizes release of the educational trajectory data or a subset of educational trajectory data for transmission to the graduate program.
The Administrator accesses the eFolio system and initiates a transfer of the educational trajectory data or a subset of educational trajectory data to the graduate program. If local policies require, the Administrator may select the eFolio system may transfer additional data to send that provides further context (comparative data, identification of data collected but not sent, etc.).
The school's eFolio system sends a message containing releases the Learner's educational trajectory data and any additional data required to graduate program system.
The graduate program system imports the educational trajectory data and associates it with the Learner's record/application at the graduate program.
The Graduate Program Director can access the educational trajectory data and any additional data included in the message.

Transaction

Reporting educational trajectory data to a graduate program system.

Exceptions

The graduate program system cannot import the data. (improper format, person unknown, etc).

Potential Standards

Educational Trajectory Data

Priority

HIGH

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ID

EDTR 4

Title

Researcher Compiles and Examines Educational Trajectory Data Looking for Trends

Actors

Researcher, Learner, Administrator, eFolio system

Trigger event

Researcher requests and receives permission to conduct research using de-identified educational trajectory data.

Sucess end condition

Researcher obtains the anonymized de-identified data necessary for research.

Assumptions

Learners have given permission for anonymized data to be used for research purposes.
The schools involved have eFolio systems that have store educational trajectory data and are capable of exporting the data.
OR

Educational Trajectory data from multiple schools is schools are centrally collected.

Description

The Researcher specifies exactly what anonymized de-identified educational trajectory data she would like for her research and sends this information to the AdministratoreFolio system.
The Administrator eFolio system extracts the appropriate data from the institution's eFolio Local portfolio system and goes through any steps necessary to anonymize de-identify the data.
The Administrator eFolio system sends the data to the Researcher.

IF the Researcher is compiling data from multiple sources, the researcher repeats the process for each institution

Transaction

Delivering educational trajectory data to a researcher.

Exceptions

-

Potential Standards

Educational Trajectory Data

Priority

MEDIUM

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ID

EDTR 1

Title

Administrator Sends Educational Trajectory Data to a Graduate Program

Actors

Learner, Administrator, eFolio system, Graduate program system, Graduate Program Director

Trigger event

A Learner requests that his educational trajectory data be transferred to a graduate program to which he has applied.

Sucess end condition

Educational trajectory data is transferred to the graduate program system and can be accessed by the Graduate Program Director.

Assumptions

The Learner's school has an eFolio system that has school stores educational trajectory data and is capable of exporting the data. The graduate program has a system capable of importing educational trajectory data and presenting it to the Graduate Program Director.

Description

An Administrator The eFolio system receives the learner's request for transfer of educational trajectory data or a subset of educational trajectory data to the graduate program.
The Administrator accesses the eFolio system and initiates a transfer of eFolio system transfers the educational trajectory data or a subset of educational trajectory data to the graduate program system. If local policies require, the Administrator eFolio system may select transfer additional data to send that provides further context (comparative data, identification of data collected but not sent, etc.).
The school's eFolio system sends a message containing the Learner's educational trajectory data and any additional data required to the graduate program system.
The graduate program system imports the educational trajectory data and associates it with the Learner's record/application at the graduate program.
The Graduate Program Director can access the educational trajectory data and any additional data included in the message.

Transaction

Reporting educational trajectory data to a graduate program system.

Exceptions

The graduate program system cannot import the data. (improper format, person unknown, etc).

Potential Standards

Educational Trajectory Data

Priority

LOW