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Use case titles

  1. Learner reviews educational achievement data
  2. An external reviewer views educational achievement data at a transition point
  3. Researcher compiles and examines educational achievement data looking for trends
  4. Learner sends educational achievement data to an external reviewer in support of education, training, job, or credentials application

Key People and Systems (Actors)

Learner

An individual engaged in study, training, or self assessment.

Local portfolio system

A local electronic portfolio system hosted and managed by an academic institution.

eFolio

A central electronic educational portfolio system. 

External reviewer

An individual who reviews learner data as part of an education, assessment, or decision-making process.

Researcher

An individual who examines educational data looking for patterns or trends.


ID

EDAC1

Title

Learner reviews educational achievement data

Actors

Learner, eFolio, local portfolio systems

Trigger event

A learner reviews her educational achievement record, potentially in preparation for a career, training, or education transition point.

Sucess end condition

The learner views a complete, up-to-date copy of her educational achievements.

Assumptions

An eFolio system has access to the learner's educational achievement data in one or more local portfolio systems.

Description

The learner logs into the eFolio system.
The learner selects an option to view her Educational Achievement data.
The eFolio contacts the relevant local portfolio systems to retrieve her educational achievement data.
The eFolio presents the educational achievement data to the learner.

Transaction

Retrieving educational achievement data from a local portfolio system.

Exceptions

The eFolio cannot access the local portfolio system.
The data received is corrupt.

Potential Standards

Educational achievement data

ID

EDAC2

Title

An external reviewer views educational achievement data at a transition point.

Actors

External reviewer, eFolio, local portfolio systems.

Trigger event

The external reviewer is asked to make a decision regarding the learner or provide feedback to the learner.

Sucess end condition

The external reviewer is able to see a complete and up-to-date copy of the learner's educational achievement data.

Assumptions

An eFolio system has access to the learner's educational achievement data in one or more local portfolio systems.
The external reviewer is authorized to view he learner's educational achievement data.

Description

The external reviewer logs into the eFolio.
The external reviewer selects to view educational achievement data about a particular learner.
The eFolio contacts the relevant local portfolio systems to retrieve the learner's educational achievement data.
The eFolio presents the educational achievement data to the external reviewer.

Transaction

Retrieving educational achievement data from a local portfolio system.

Exceptions

The eFolio cannot access the local portfolio system.
The data received is corrupt.
The external reviewer is not authorized to review the learner's data.

Potential Standards

Educational achievement data

ID

EDAC3

Title

Researcher compiles and examines educational achievement data looking for trends

Actors

Researcher, eFolio, local portfolio systems.

Trigger event

A researcher has a research question regarding the educational achievement of a set of learners.

Sucess end condition

The researcher is able to use de-identified educational achievement data to answer the research question.

Assumptions

An eFolio system has access to the desired educational achievement data in one or more local portfolio systems.
The researcher is authorized to view the de-identified educational achievement data for the selected set of learners.

Description

The researcher logs into the eFolio.
The researcher selects to view educational achievement data about a particular set of learners.
The eFolio contacts the relevant local portfolio systems to retrieve the learners' educational achievement data.
The eFolio presents the educational achievement data to the researcher and makes it available for download.

Transaction

Retrieving educational achievement data from a local portfolio system.
Downloading eductional achievement data.

Exceptions

The eFolio cannot access the local portfolio system.
The data received is corrupt.
The data file for download is corrupt.
The researcher is not authorized to review the learners' data.

Potential Standards

Educational achievement data

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