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Use case titles

  1. Learner reviews educational achievement data
  2. An external reviewer views educational achievement data at a transition point in the learner's career or education
  3. Researcher compiles and examines educational achievement data looking for trends or to answer specific research questions.
  4. Administrator compiles and examines educational achievement data for graduates looking for local trends.
  5. A mentor reviews educational achievement data and recommends data for presentation to an external reviewer or supports learner reflection.
  6. The Learner preauthorizes an individual to serve as an external reviewer or mentor for a set of data over a specific timeframe.
  7. The learner selects a subset of data for presentation to an external reviewer or mentor.
     
    Key People and Systems (Actors)

    Administrator

    An individual who examines aggregate educational achievement data for graduates of a school or program looking for patterns or trends for purposes of program evaluation. eg. a program director, dean, or ce director.

    Data repositories

    A system containing educational achievement data. For example, a repository of USMLE data.

    eFolio connector

    A central system that brings together and provides access to portfolio data, including educational achievement data.

    External reviewer

    An individual or organization that reviews individual learner data as part of an education, assessment, or decision-making process.

    Graduate

    A learner who has successfully completed a program of study or training.

    Learner

    An individual engaged in study, training, or self assessment.

    Local portfolio system

    A local electronic portfolio system hosted and managed by an academic institution.

    Mentor

    An individual who reviews learner data as part of an ongoing formative evaluation or to mentor the learner in their professional formation.  A mentor may assist with a process of selecting components of a professional portfolio for presentation to an external reviewer.

    Researcher

    An individual who examines aggregate educational achievement data looking for patterns or trends for purposes of research and dissemination.

     

     

     






ID

Anchor
edac1
edac1
EDAC1  

Title

Learner reviews educational achievement data

Actors

Learner, eFolio connector system, local portfolio systems, data repositories

Trigger event

A learner reviews her educational achievement record, potentially in preparation for a career, training, or education transition point.

Success end condition

The learner views a complete, up-to-date copy of her educational achievements.

Assumptions

The eFolio connector system has access to the learner's educational achievement data in one or more local portfolio systems and data repositories.

Description

The learner logs into the eFolio connector system.
The learner selects an option to view her educational achievement data.
The eFolio connector system contacts the relevant local portfolio systems and data repositories to retrieve the relevant educational achievement data.
The eFolio connector system presents the educational achievement data to the learner.

Transaction

Retrieving educational achievement data from each relevant local portfolio system or data repository.

Exceptions

The eFolio connector system cannot access the local portfolio system or data repository.
The data received is corrupt, in other words, changed as a result of errors occurring in transmission or processing.

Potential Standards

Educational achievement data

 

 




ID

Anchor
edac2
edac2
EDAC2

Title

An external reviewer views educational achievement data at a transition point in the learner's career or education.

Actors

External reviewer, eFolio connector system, local portfolio systems, learner, data repositories.

Trigger event

The external reviewer is asked to make a decision regarding the learner or provide feedback to the learner.

Success end condition

The external reviewer is able to see the learner's educational achievement data or an authorized subset of the data.

Assumptions

The eFolio connector system has access to the learner's educational achievement data in one or more local portfolio systems.

Description

The external reviewer logs into the eFolio connector system.
The external reviewer selects to view educational achievement data about a particular learner.
IF the external reviewer is preauthorized to view the selected educational achievement data:
The eFolio connector system contacts the relevant local portfolio systems or data repositories to retrieve the learner's educational achievement data.
The eFolio connector system presents the educational achievement data to the external reviewer.
IF the external reviewer is not preauthorized to view the selected educational achievement data:
The eFolio connector system requests authorization from the learner.
The learner authorizes the release of educational achievement data to the external reviewer.
OR
The learner does not authorize the release of educational achievement data to the external reviewer.
OR
The learner authorizes the release of a subset of educational achievement data to the external reviewer for a specific period of time.
OR
The learner requests clarification from the external reviewer.
IF The learner authorizes the release of data the eFolio connector system contacts the relevant local portfolio systems or data repositories to retrieve the learner's educational achievement data.
The eFolio connector system presents the educational achievement data to the external reviewer.

Transaction

Retrieving educational achievement data from each relevant local portfolio system.

Exceptions

The eFolio connector system cannot access the local portfolio system or data repository.
The data received is corrupt.
The external reviewer is not authorized to review the learner's data.

Potential Standards

Educational achievement data

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ID

Anchor
edac7
edac7
EDAC7

Title

The Learner selects a subset of data for presentation to an external reviewer or mentor.  (This use case has been incorporated into use case 6)

Actors 


Trigger event 


Success end condition 


Assumptions

 


Description

 


Transaction

 


Exceptions 


Potential Standards